2019 Vendor Terms & Conditions pg5 2019 Vendor Terms & Conditions page 5 of 6
.... PREVIOUS 8.1 ELECTRICAL CONNECTION The Fair provides "field connection" electrical power which requires our distribution system to be set up differently each year. Exhibitors must provide accurate and detailed information regarding voltage, amperage and if non-standard, the type/configuration of required power plugs. Exhibitors who miscalculate their power requirements and overload circuits or cause an electrical interruption will be responsible for the costs of any emergency service calls and resultant damage. The Society does not take any responsibility for electrical failures or damage caused by the actions of any third party exhibitor. Basic electrical power is automatically included in each contract and includes 2 @ 120V, 15amp circuits in an outdoor safe duplex box. Enhanced power may be optionally purchased. See the Vendor Application for full details. Electrical connection times can be reserved for the Monday, Tuesday and Wednesday of opening week between 10am to 2pm. Any other hookup times will incur an installation surcharge, starting at $300.00+ The Fair uses both hydro and generator power. While we recommend early hookups to avoid a rush, power may not be available until the Wednesday morning, prior to opening. If you are on generator power, electricity may not be available overnight. Please indicate your requirement for overnight power on your contract application, but only if necessary for refrigeration. Power will be available during all Fair hours of operation. 8.2 WATER SUPPLY Our water supply is derived from the City of Ottawa water system. The Fair provides sufficient hose to supply water to multi-faucet manifolds. To attach to our manifolds/hose system you must bring your own “Y” adapter and hose. Please cooperate with your neighbour and split into their line. In the event of any misunderstandings relative to water sharing, please contact the Main Fair Office and the Concession Manager will attend your site to resolve any disputes. 8.3 GREYWATER A greywater receptacle for contaminated water is provided behind the Upper Deck concession line. Unauthorized dumping of grey water will receive a written warning to desist. A second offence will trigger a mandatory evacuation order from the Fairgrounds with no refund. 8.4 GREASE DISPOSAL Grease disposal barrels are provided behind the concession lines. Unauthorized dumping of grease will result in a mandatory evacuation order from the Fairgrounds with no refund. 8.5 PRODUCT RESTRICTIONS Only products, offers and/or services listed in the use clause of the Exhibitor contract may be sold or presented by the Exhibitor. Products not so listed and deemed to be in direct competition with another exhibitor, will be ordered to be removed by the Concession Committee. The Exhibitor further warrants that nothing displayed, sold, or offered by the Exhibitor will be in violation of any trademarks, copyrights or other intellectual property right and agrees to indemnify the Fair and save it harmless against all claims or demands by, and liability to any party or parties, and all expenses and costs, including legal costs on a solicitor and client basis, that may be incurred at any time that the Exhibitor is or may be in breach of this warrant. The Fair, without limiting its other rights and remedies, may without warning or prior notice, close the Exhibitor’s booth and eject the Exhibitor from the grounds and retain all proceeds of the Exhibitor’s sales of any and all products as security for the performance of the foregoing agreement to indemnify. 9.1 BOOTH STOCKING Stock deliveries must be completed at least one hour prior to opening, after which no vehicular traffic is permitted in the public area. Stock may be walked in to your booth using hand trucks or carts at anytime. 9.2 WEATHER All concession locations are outdoor. The Fair may elect to provide tent shelters, subject to outdoor conditions including; water penetrating through the roof or on the ground, winds, uncomfortable heat and/or cold, etc. Other than inside the Fair provided tents each exhibitor is responsible to provide adequate and stable shelter. Winds and storms at the Fairgrounds have been severe. Exhibitors are warned that sufficient anchorage for their shelters should not be taken lightly. Any damage caused to anyone or anything by a flying canopy is the responsibility of the exhibitor and must be remedied immediately. The Society does not assume any responsibility for damage or inconvenience caused to exhibitors or their products/equipment due to atmospheric conditions. Please assume that all areas could be subject to driving rain, tempest force winds, a water covered floor, etc. For industry standard pop-up canopies we highly recommend the use of adequate weights and/or proper staking. The Society will not allow anyone to work under, or be subjected to dangerous weather conditions however early closings remain the absolute decision of the Concession Manager. 9.3 CONCESSION HOURS OF OPERATION Date Front Gate Upper Deck Transition Strip & Lower Deck Midway Kiddy Midway, Kidz Zone, Ag Displays, Special Events THE ABOVE TIMES ARE SET MINIMUM HOURS. EXHIBITORS MAY ELECT TO STAY OPEN LONGER IF THEY WISH HOWEVER, ONCE THE GROUNDS ARE CLOSED, EVERYONE MUST CLOSE. PLEASE NOTE: IN CASES OF LOW TRAFFIC OR EXTREMELY INCLEMENT WEATHER ONLY THE CONCESSION MANAGER MAY ELECT TO CLOSE THE SHOW EARLY. THIS WILL BE DONE IN WRITING, DELIVERED DIRECTLY TO YOUR LOCATION. 10.1 BREAK DOWN/DEPARTURES Any exhibit(s) not removed from the grounds by the end of Tuesday, August 27th will be charged a “late fee” of $100.00 per day, plus applicable taxes. 10.2 DISCLAIMER All the above Terms and Conditions are subject to change without notice. The Committee reserves the right to make any alterations or modifications as may be necessary from time to time. In the event of a dispute, the Committee will attempt to work with all parties towards reaching an amicable resolution. In the event that this process does not satisfy all parties, the Committee’s decision is final. The Fair shall not be obliged to accept any contract and the Fair shall have the right to cancel any contract without refund on violation of any rule, regulation or term of this contract. The decision regarding the removal of an unqualified product or the entire booth, or a breach of rules, or any decisions on booth allocation and set-ups shall be at the sole discretion of the Committee. The Exhibitor agrees to indemnify and save the Fair, and all its directors, officers, employees, agents, contractors and representatives (collectively, the “Indemnified Parties”) harmless from any and all damages, claims, liabilities, costs, expenses and demands, of any kind, including all legal fees on a solicitor/client basis incurred or suffered by the Indemnified Parties or any of them directly or indirectly arising out of any action whatsoever by the exhibitor, its agents, servants or employees while executing and providing the services contracted, whether or not such action is contemplated by these Terms and Conditions. The Exhibitor agrees that none of the rights or authorities contracted for herein may be transferred to any other person(s) or entity whatsoever without the expressed written consent of the Committee. The Exhibitor acknowledges and accepts that the Fair is committed to providing a Healthy and Safe work environment for its employees and for those who contract work or participate in activities on the property or in the facilities of the Owner. This commitment applies to all contracts. The Fair (or contractor, exhibitor, exhibitor etc.) shall abide by the Occupational Health and Safety Act and Regulations and any work guidelines provided by any Authority and agree that the Fair’s employees may intervene at any time to insure adherence to such regulations and guidelines. The Exhibitor shall comply with all by-laws, rules and regulations and orders of the Gloucester Agricultural Society and shall participate in any mutually agreed to Society promotions. I hereby certify that I have read and understand all the above Terms and Conditions and that they are a material part of the Exhibitor’s contract that I have requested. PLEASE PRINT, SIGN AND INCLUDE WITH YOUR FINAL CONTRACT PAPERWORK UPON CHECK-IN. ________________ __________________________ Date Exhibitor CONTINUE TO APPLICATION CHECKLIST

Thursday, Aug 15th

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Closed

Noon to 11:00pm

11:00am-11:00pm

11:00am-11:00pm

1:00pm-11:00pm

1:00pm-11:00pm

1:00pm-11:00pm

1:00pm-11:00pm

Noon - 11:00pm

11:00am - 11:00pm

11:00am -   8:00pm

 

Closed

Noon to 10:00pm

11:00am-10:00pm

11:00am-10:00pm

1:00pm-10:00pm

1:00pm-10:00pm

1:00pm-10:00pm

1:00pm-10:00pm

Noon - 10:00pm

11:00am - 10:00pm

11:00am -   7:00pm

 

Closed

Noon to 9:00pm

11:00am - 9:00pm

11:00am - 9:00pm

1:00pm - 9:00pm

1:00pm - 9:00pm

1:00pm - 9:00pm

1:00pm - 9:00pm

Noon - 9:00pm

11:00am - 9:00pm

11:00am - 8:00pm

 

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PRINTER FRIENDLY VERSION

The Gloucester Agricultural Society

Office : 613-741-3247   Fax: 613-744-2672

FAIRGROUNDS: Rideau Carleton Raceway Casino

                           4837 Albion Road SOUTH, Ottawa ON  K1X 1A3

HOME OFFICE:  2149 Hubbard Crescent, Ottawa ON K1J 6L3

Program details subject to change without notice

THANKS TO ALL OUR SUPPORTERS!

Thanks to the Kiwanis Clubs of Rideau, Ottawa, West Ottawa, Nepean, Manotick, Riverside & Sage

Funding provided by the Government of Ontario